Assembled by the Utah Republican Party

Updated May 12, 2025

Letter from Utah GOP Chairman Robert Axson

Dear County Chairs,

I extend my heartfelt congratulations to each of you for your dedication and commitment to the Utah Republican Party. Your roles as county chairs are vital to the success and integrity of our party at every level, and I am proud to work alongside such a passionate and capable group of leaders.

The position of county chair carries significant responsibility and influence. As the cornerstone of our grassroots efforts, you play a crucial role in organizing, motivating, and leading our volunteers and supporters. Your work ensures that our principles and values resonate throughout every community in Utah, fostering an engaged and informed electorate.

To support you in your essential role, we have developed a comprehensive County Chair Manual. This manual serves as a guide to help you navigate the various aspects of your responsibilities effectively. As county chairs, your leadership is indispensable. Your ability to support local campaigns, engage with voters, and uphold the values of the Utah GOP directly contributes to our success at the state and national levels. Your efforts in organizing caucuses, managing volunteers, and ensuring compliance with election laws uphold the integrity of our democratic process.

Thank you for your unwavering dedication and hard work. Together, we will continue to advance our shared goals and uphold the conservative values that make Utah a great place to live and work.

Congratulations once again, and I look forward to our continued success in keeping Utah Red.

Sincerely,

Robert Axson

Chairman, Utah Republican Party

Election Schedule 2026

State Governing Documents

Utah Election Code 

The Utah Election Code is the compilation of laws passed by the State Legislature governing Utah elections, voting systems, candidates, and political parties. When you encounter references to "Section" in this manual, they are directing you to specific sections within the Utah Election Code. The Utah Election Code is accessible online at Utah Code Title 20A . 

Republican Party of Utah Platform 

The Utah Republican Party has a statement of fundamental beliefs that outlines its political philosophy. This platform is adopted at each state convention. Additionally, the State Central Committee often passes resolutions that address current issues. The current Utah Republican Party platform may be accessed at Governing Documents | The Utah Republican Party (utgop.org) . 

State Party Bylaws and Constitution

The Utah GOP's bylaws and constitution are foundational documents governing the organization's structure, operations, and procedures. They outline roles, rules for meetings and elections, member rights, and procedures for amendments. These documents promote transparency, accountability, and unity while advancing Republican principles in the state. They can be found here: Governing Documents | The Utah Republican Party (utgop.org). See Article VII for County Parties.

What Constitutes an Effective County Chair

Active Engagement

The County Chair should actively engage in volunteer activities, both within campaigns and alongside the county executive committee. It's difficult to encourage volunteerism if the chair isn't willing to contribute time. Engaging in activities like block walking, phone banking, and devising general election campaign strategies demonstrates proactive leadership. Collaborating with State Central Committee (SCC) representatives ensures the county's representation at the state level.

Impartiality

Maintaining an appearance of impartiality and neutrality during contested primary elections is important. A successful chairmanship involves serving as an impartial mediator between different factions while providing leadership to resolve conflicts. Even the perception of favoritism could undermine credibility and dampen the enthusiasm and morale of the County Executive Committee and the broader Republican voter base. Remember, the aim is to unite, not divide, the party.

Party Growth

A primary mission of the party is to expand membership, and exclusion based on disagreements or personality conflicts is counterproductive. Anyone willing to support Republican causes should be welcomed, regardless of differences in approach. Listen to differing perspectives, consider their input, and if necessary, guide individuals toward aligning with the group's objectives to achieve collective goals.

Organizational Efficiency

Running the primary election is a statutory responsibility of the County Chair. Maintaining meticulous records of contracts, polling locations, commitments from poll workers, and receipts is crucial for demonstrating efficient election management. As Election Day nears, maintaining regular communication with volunteers becomes imperative. Centralizing volunteer contact information facilitates efficient communication and organization of tasks such as canvassing, phone banking, and mailers, enhancing the volunteer experience and encouraging continued participation.

Responsiveness

As the County Chair, you are a point of contact for precinct chairs, volunteers, and campaigns. Timely response to calls, voicemails, and emails is vital. Being accessible and responsive fosters trust and ensures effective coordination within the party structure.

Voice of the Party

The county party chair is the voice of the county party and is the only individual who should speak for the county party. Maintain contact information for media outlets in the area. If a reporter reaches out for a statement it is advised to let them leave a message so that you can prepare a statement about the information they request.

Functions of County Chair 

Please refer to specific county constitutions for more specific roles and functions.

1. Leadership: The county chair provides leadership to the local Republican Party organization. They set the tone for the party's activities, initiatives, and priorities within the county.
2. Organizational Management: The county chair oversees the day-to-day operations of the county GOP organization. This includes coordinating meetings, managing volunteers, and maintaining communication with party members. This also includes record keeping.
3. Campaign Coordination: The chair plays a crucial role in coordinating campaign efforts for Republican candidates running for local, state, and federal offices within the county. This involves organizing campaign events, recruiting volunteers, and providing support to candidates.
4. Fundraising: County chairs are often responsible for fundraising efforts to support the county GOP's activities and initiatives. This may involve organizing fundraising events, soliciting donations from supporters, and managing financial resources. Remember that Republican candidates need their financial resources to run their campaigns. Please do not look to these campaigns as the major fundraising source for county parties.
5. Party Outreach: The chair serves as a liaison between the county GOP and the community. They engage with voters, community leaders, and other stakeholders to promote the Republican Party's message and values.
6. Precinct Organization: County chairs oversee the organization of precinct-level activities within their county. This includes overseeing elections for  precinct leadership, and mobilizing grassroots support for the party.
7. Election Administration: The chair ensures that the county GOP adheres to election laws and regulations. They may oversee the selection of election judges, monitor voter registration efforts, and coordinate with local election officials.

Functions of County Vice Chair

Please refer to specific county constitutions for more specific roles and functions.

1. Assisting the County Chair: The Vice Chair serves as the primary assistant to the County Chair, providing support in various aspects of party leadership and administration. They work closely with the Chair to execute the party's mission and initiatives.
2. Leadership Backup: In the absence of the County Chair, the Vice Chair may assume the responsibilities of the Chair, ensuring continuity of leadership and decision-making within the party.
3. Committee Oversight: The Vice Chair may oversee specific committees or working groups within the county GOP organization, depending on the needs and structure of the party. They help coordinate the activities of these committees and ensure they are aligned with the party's goals.
4. Event Coordination: Vice Chairs often play a key role in organizing events, meetings, and activities hosted by the county GOP. They may assist in event planning, logistics coordination, and ensuring that events run smoothly.
5. Community Engagement: Vice Chairs help engage with the community by representing the county GOP at public events, forums, and meetings. They serve as ambassadors for the party, promoting its message and values to voters and stakeholders.
6. Membership Recruitment: Vice Chairs may be involved in recruiting new members to the county GOP organization. They reach out to potential supporters, encourage participation, and welcome new members into the party fold.
7. Campaign Support: During election cycles, Vice Chairs provide support to Republican candidates running for local, state, and federal offices. They may assist with campaign coordination, voter outreach, and grassroots mobilization efforts.
8. Communication: Vice Chairs help facilitate communication within the county GOP organization, ensuring that members are informed about party activities, updates, and initiatives. They may assist in managing communication channels such as email newsletters, social media accounts, and website content.
9. Strategic Planning: Vice Chairs collaborate with the County Chair and other party leaders in strategic planning and goal-setting for the county GOP. They contribute ideas, insights, and feedback to help shape the direction and priorities of the party.
10. Conflict Resolution: In cases of internal disputes or conflicts within the party, Vice Chairs may assist in resolving issues and promoting unity among members. They act as mediators and peacemakers to maintain harmony and cohesion within the organization.

County Secretary

Please refer to specific county constitutions for more specific roles and functions.

1. Record-Keeping: Maintain accurate minutes of all county GOP meetings, including executive committee meetings and general membership meetings. Ensure that all official records, such as meeting minutes, bylaws, and resolutions, are securely stored and easily accessible.
2. Correspondence: Handle official correspondence for the county GOP, including sending notices of meetings, distributing agendas, and communicating important information to members. Maintain a record of all incoming and outgoing communications.
3. Documentation: Ensure all documents are properly formatted, signed, and filed according to party rules and legal requirements. Keep track of membership records, including contact information and membership status.
4. Meeting Coordination: Assist in the preparation and distribution of meeting agendas and materials. Verify the presence of a quorum at meetings and ensure that parliamentary procedures are followed.
5. Election Oversight: Oversee the nomination and election process for county party positions, ensuring adherence to bylaws and procedures. Maintain records of election results and ensure they are properly documented and reported.

County Treasurer

Please refer to specific county constitutions for more specific roles and functions.

1. Financial Management: Manage all financial accounts and transactions of the county GOP, including receiving and disbursing funds. Maintain accurate and detailed records of all financial activities.
2. Budgeting: Develop and present an annual budget for approval by the county GOP executive committee. Monitor and report on the budget throughout the year, ensuring that expenditures align with approved allocations.
3. Reporting: Prepare and present regular financial reports to the county GOP executive committee and membership, detailing income, expenditures, and account balances. Ensure compliance with all financial reporting requirements, including filing necessary reports with state and federal election authorities.
4. Fundraising: Assist in planning and executing fundraising activities and events. Keep accurate records of all donations and contributors, ensuring compliance with campaign finance laws.
5. Compliance: Ensure all financial practices comply with relevant laws, regulations, and party policies. Maintain proper documentation for all financial transactions and ensure records are available for audits or inspections.

Political Functions

Caucus

During caucuses in Utah, county GOP chairs have several responsibilities:

1. Organization: They ensure that caucus locations are properly picked, set up, and staffed with volunteers to assist attendees. According to Utah Code 20A-8-404, the use of public meeting buildings by political parties is permitted and enforced. They may only charge for custodial fees and any service requested and provided.
2. Facilitation: County chairs often lead the caucus meetings, guiding attendees through the agenda and facilitating discussions.
3. Party Business: They oversee the conduct of party business, which may include electing precinct officers, selecting delegates to the county and state conventions, and discussing resolutions or platform amendments.
4. Candidate Introductions: County chairs may introduce Republican candidates running for local, state, or federal offices and provide them with an opportunity to address caucus attendees.
5. Information Dissemination: They provide information about upcoming elections, voter registration procedures, and other relevant party matters.
6. Ensuring Fairness: Chairs ensure that the caucus process is conducted fairly and transparently, adhering to party rules and procedures.
7. Problem Resolution: If issues or disputes arise during the caucus, chairs may intervene to address concerns and maintain order.
8. Promotion of Party Unity: Chairs promote unity and cooperation among caucus attendees, encouraging respectful dialogue and collaboration among party members.

County Convention

Overview

The County Convention is a cornerstone of the Utah Republican Party’s operations at the county level, held in odd-numbered years (e.g., 2025) to organize the county party, elect leadership, and select delegates. As County Chair, you are responsible for planning, executing, and overseeing this event to ensure it aligns with the Utah Republican Party Constitution, county bylaws (if applicable), and state election laws. The convention strengthens party unity, prepares for upcoming elections, and maintains an active Republican presence in your county.

Purpose

The County Convention serves three primary functions:

1. Elect County Party Officers: Choose the County Chair, Vice-Chair, Secretary, and/or Treasurer to lead the party for the next two-year term.
2. Select Delegates: Elect state delegates to represent the county at the State Organizing Convention and, if applicable, county delegates for internal processes.
3. Conduct Party Business: Address resolutions, adopt or amend bylaws (if desired), and set the stage for Republican success in local elections.

Timing

• Schedule: The County Convention must occur in odd-numbered years, typically in April (e.g., April 19–26, 2025), following precinct caucuses and before the State Organizing Convention.
• Deadline Awareness: The State Party sets its convention date by September 1 of the prior year (e.g., September 1, 2024, for 2025). Plan your convention at least 8 days earlier to meet the state delegate list submission deadline (12:00 AM, 8 days before the State Convention).

Responsibilities of the County Chair

1. Planning and Notification:
   • Set the date, time, and location in coordination with the County Central Committee.
   • Notify precinct chairs, delegates, and party members at least 14 days in advance via email, mail, or public posting (e.g., county party website or local newspaper), per county bylaws or Robert’s Rules of Order.
   • Secure a venue (e.g., school auditorium, community center) and ensure accessibility.
2. Agenda Preparation:
   • Draft an agenda including officer elections, delegate selection, and any additional business (e.g., platform resolutions).
   • Distribute the agenda to attendees in advance and allow for amendments during the convention, if permitted by bylaws.
3. Delegate Management:
   • Verify the list of county delegates elected at precinct caucuses (typically held in March, e.g., March 25, 2025).
   • Ensure delegate credentials are checked at registration to confirm eligibility.
4. Conducting the Convention:
   • Open the convention with a call to order, pledge of allegiance, and optional invocation.
   • Follow parliamentary procedure (Robert’s Rules of Order) unless county bylaws specify otherwise.
   • Oversee officer elections via nomination and voting (simple majority unless bylaws state otherwise).
   • Facilitate state delegate elections, ensuring the number aligns with your county’s allocation from the State Party (based on Republican voting strength).
5. Post-Convention Duties:
   • Certify election results and submit the final list of state delegates to the Utah Republican Party (email or online portal) by the deadline (e.g., mid-April 2025).
   • File any bylaw or constitutional changes within 30 days.
   • File any required reports with the county clerk or State Party, such as updated officer contacts.
   • File post convention during election years (nominating conventions).
   • Archive minutes and records for future reference.

Rules and Guidelines

• Governance: The convention operates under:
  • County bylaws, if adopted and compliant with Utah Code.
  • Utah Republican Party Constitution and Bylaws, if no county bylaws exist.
  • Robert’s Rules of Order (current edition) as a default for procedure.
• Eligibility: Only credentialed delegates elected at precinct caucuses may vote, though other Republicans may attend as observers.
• Officer Terms: Elected officers serve two-year terms, beginning at the convention’s close and ending at the next odd-year convention (e.g., 2025–2027).
• Delegate Submission: State delegate lists must be current, updated, and final by the State Party deadline, or your county risks losing representation.

Practical Tips

• Coordinate Early: Work with precinct chairs to ensure caucuses run smoothly and delegate lists are ready before the convention.
• Leverage Technology: Use online registration or voting tools (if allowed by bylaws) to streamline processes.
• Prepare for Disputes: Have a parliamentarian or knowledgeable volunteer on hand to address procedural questions or challenges.
• Communicate Clearly: Provide delegates with a packet (digital or physical) including the agenda, rules, and candidate introductions.

County Party Structure

Each county party may hold its own diverse bylaws and constitutions to fit its specific county needs. The Chair and other leadership must know these bylaws well.

County Central Committee: At the top of the county party structure is the County Central Committee. This committee is composed of elected members from each precinct within the county, as well as appointed party leaders. The County Central Committee serves as the governing body of the county party, making decisions on party matters and setting policies and priorities.

Executive Committee: The Executive Committee is a smaller body within the County Central Committee, consisting of key party leaders such as the county chair, vice-chair, secretary, treasurer, and other appointed officials. The Executive Committee often has decision-making authority on behalf of the County Central Committee between meetings.

Precinct Organizations: The county is divided into precincts, each of which has its own precinct organization. Precinct organizations are responsible for grassroots organizing, voter outreach, and mobilization efforts within their respective precincts. Precinct chairs and other officers are elected by party members within each precinct.

County Chair: The County Chair is the leader of the county party and is responsible for overseeing its operations and activities. They provide leadership, direction, and guidance to party members, coordinate campaign efforts, and serve as the public face of the party within the county.

County Delegates: County delegates are elected representatives from each precinct who attend county party conventions. They play a crucial role in selecting party nominees for local and state levels. They also have the opportunity to vote on resolutions or statements addressing current events and issues.

Standing Committees: County parties may establish standing committees to focus on specific areas of party work, such as fundraising, outreach, candidate recruitment, or platform development. These committees are typically composed of party members with expertise or interest in the respective areas.

Ad Hoc Committees: In addition to standing committees, county parties may form ad hoc committees as needed to address specific issues or tasks. These committees are temporary and dissolve once their objectives are achieved.

Candidate Recruitment

1. Establish a Recruitment Committee

• Action: Form a small, dedicated team within each county party (e.g., 3-5 members) tasked with candidate recruitment.
• Responsibilities: Oversee the plan, coordinate outreach, and provide initial vetting of potential candidates.
• Timeline: Assemble by May 15, 2025, to allow sufficient time ahead of filing deadlines.

2. Leverage Previous Candidate Lists

• Action: Compile a database of past Republican candidates who ran in county, municipal, or state races (e.g., 2020, 2022, 2024 election cycles).
• Process:
  • Source lists from county party records, state GOP databases, or Utah Lieutenant Governor’s Office election archives.
  • Categorize candidates by office sought, performance (vote share), and whether they expressed interest in running again.
• Outreach:
  • Contact previous candidates via phone or email by June 1, 2025, to gauge interest in running again or for a different office.
  • Highlight their prior experience and party support as assets.
• Goal: Re-engage at least 50% of viable past candidates who performed well or showed promise.

3. Identify Seats with No Candidate

• Action: Conduct a gap analysis of all elected positions within each county (e.g., county commission, school board, city councils, state legislature).
• Steps:
  • Review current officeholders and election schedules (use Utah election calendar for 2026 races).
  • Cross-reference with party data to flag seats with no announced Republican candidate by June 15, 2025.
  • Prioritize “open seats” (no incumbent running) and seats held by Democrats or independents in winnable districts.
• Outreach:
  • Target community leaders, business owners, or activists in those districts for recruitment.
  • Host informational sessions by July 1, 2025, to explain the roles and candidacy process.

4. Check if Incumbents Will Run Again

• Action: Confirm intentions of current Republican incumbents to avoid overlap and ensure continuity.
• Process:
  • Contact all incumbents by phone or in-person meeting by June 10, 2025.
  • Ask directly: “Are you planning to run for re-election in 2026?” and document responses.
  • For those undecided, follow up by July 15, 2025, to finalize their status.
• Contingency:
  • If an incumbent declines to run, shift focus to recruiting a replacement immediately, using the gap analysis from Step 3.
  • If an incumbent confirms, offer support (e.g., campaign training, fundraising assistance) to strengthen their re-election bid.

5. Build a Recruitment Pipeline

• Action: Proactively identify new talent beyond past candidates and incumbents.
• Sources:
  • Local GOP membership rolls, precinct chairs, and volunteers.
  • Community influencers: business leaders, veterans, educators, faith leaders, and conservative activists.
  • Attendees of county party events, caucuses, or conventions.
• Engagement:
  • Host “Candidate 101” workshops by August 1, 2025, covering filing requirements, campaign basics, and party support.
  • Pair potential candidates with mentors (e.g., past officeholders) for guidance.

6. Set Recruitment Targets and Deadlines

• Targets:
  • Fill 100% of open seats with Republican candidates.
  • Recruit at least one candidate per competitive race by September 1, 2025.
  • Identify 10-15% more candidates than needed as backups for unexpected withdrawals.
• Deadlines:
  • Complete initial outreach (past candidates, incumbents) by July 15, 2025.
  • Finalize candidate slate by October 15, 2025, to allow time for campaign prep before 2026 filing deadlines.

7. Provide Support and Incentives

• Action: Offer resources to encourage candidates to commit.
• Options:
  • Campaign training sessions (messaging, fundraising, voter outreach).
  • Access to party voter data and volunteer networks.
  • Financial support (e.g., seed funding or donor introductions where permissible).
• Messaging: Emphasize the importance of local leadership in advancing Republican priorities like limited government, economic growth, and family values.

8. Monitor Progress and Adjust

• Action: Track recruitment efforts monthly through committee meetings.
• Metrics:
  • Number of candidates recruited vs. open seats.
  • Response rates from past candidates and incumbents.
  • New candidate sign-ups from workshops or outreach.
• Adjustments: If recruitment lags in specific counties or races, escalate efforts (e.g., targeted ads on X, personal appeals from party leaders) by August 15, 2025.

Engaging Republican Auxiliaries

Republican auxiliaries are vital grassroots organizations that strengthen the party by mobilizing specific demographics, fostering leadership, and amplifying our message. These groups—College Republicans, Young Republicans, Veterans, and Republican Women—bring unique perspectives and energy to the Utah Republican Party. Engaging them effectively builds a broader, more inclusive base and ensures long-term success. Below are steps to connect with and support these auxiliaries within your county:

1. Identify Local Auxiliaries: Research and compile a list of active auxiliary groups in your county, such as College Republicans chapters at local universities, Young Republicans clubs, Veterans organizations, and Republican Women’s groups. Contact the Utah Republican Party state office for assistance if needed.
2. Establish Relationships: Reach out to the leadership of each auxiliary. Attend their meetings or events to introduce yourself, learn their goals, and offer county party support. Exchange contact information to maintain open communication.
3. Promote Collaboration: Invite auxiliary leaders to county party meetings or events. Encourage them to share their ideas, upcoming activities, and needs. Highlight opportunities for joint efforts, such as voter registration drives, candidate forums, or community service projects.
4. Provide Resources: Offer access to party tools, such as voter data, training materials, or promotional support for their events. Coordinate with the state party to connect auxiliaries with funding opportunities or guest speakers when available.
5. Recognize Contributions: Publicly acknowledge the work of auxiliaries through county party newsletters, social media, or events. Celebrate their successes, such as membership growth or impactful initiatives, to boost morale and visibility.
6. Tailor Engagement: Understand the unique focus of each group—College Republicans may prioritize campus outreach, Young Republicans career networking, Veterans policy advocacy, and Republican Women leadership development—and tailor your support to align with their priorities.
7. Encourage Recruitment: Work with auxiliaries to recruit new members by co-hosting events or providing materials like flyers or talking points. Emphasize how their involvement strengthens the Republican message in your county.
8. Monitor Progress: Check in regularly with auxiliary leaders to assess their activity and address any challenges. Provide guidance to ensure they remain aligned with party values and objectives.

By actively engaging these auxiliaries, your county party can harness their enthusiasm and expertise to expand influence, develop future leaders, and connect with diverse segments of the Republican base. Together, these efforts build a stronger, more united party committed to advancing our principles and winning elections.

Interaction with the State Party

Key Responsibilities and Rules for Counties

1. Establish and Maintain a County Party Organization
   • Requirement: Each of Utah’s 29 counties must have a county party organization that operates within its geographic boundaries (Article IV, Section D).
   • Purpose: The county party cooperates with the State Party to elect Republicans and promote the State Party Platform.
   • Action: Counties must form a functioning political entity with leadership and structure to carry out party activities.
2. Hold County Organizing Conventions
   • Timing: County organizing conventions must be held in odd-numbered years (e.g., 2025) to elect officers (Article IV, Section B).
   • Officers to Elect: At minimum, a County Chair, Vice-Chair, Secretary, and/or Treasurer must be elected. The constitution allows flexibility (e.g., "and/or" for Secretary and Treasurer), suggesting counties can define roles further in their bylaws.
   • Rules:
     • The convention follows the county’s bylaws if they exist and comply with Utah Code. If no bylaws are adopted, the State Party Constitution, Bylaws, and rules for the State Convention nominating process apply (Article IV, Section A).
     • Counties must adhere to nomination threshold percentages set in their bylaws or, if absent, those of the state party.
3. Form and Operate a County Central Committee
   • Structure: Each county must have a County Central Committee as its governing body (Article IV, Section C).
   • Membership:
     • Includes the County Chair and Vice-Chair as automatic members.
     • Additional representatives are allocated based on the number of voting Republicans in the county.
   • Function: This committee oversees county party operations, including delegate selection and policy decisions, and sends representatives to the State Central Committee (Article III, Section A).

4. Select and Submit Delegates

   • State Delegates: Counties are responsible for electing state delegates at precinct caucuses to represent them at the State Conventions (Article II, Section B).
     • Deadline: A current, updated, and final list of state delegates must be submitted to the State Party by 12:00 AM, eight days before the State Conventions.
   • County Delegates: Counties also select delegates for their own conventions, with processes defined by county bylaws or state rules if bylaws are absent.

5. Comply with Nominating Processes

   • Candidate Nominations: Counties manage the nomination of Republican candidates for partisan public offices within their jurisdiction (Article IV, Section A).
   • Rules:
     • If a county adopts bylaws, they govern the nominating process, provided they align with Utah Code.
     • Without bylaws, the State Party’s nominating rules (e.g., convention thresholds) apply to ensure compliance with state law.
     • Counties support candidates who meet Utah Republican Party Constitution and Bylaws requirements.

6. Cooperate with the State Party

   • Shared Goals: Counties work with the State Party to elect Republicans and advance the party platform (Article IV, Section D).
   • Action: This includes coordinating precinct caucuses, supporting state party initiatives, and ensuring county activities align with the broader party mission (Article I, Section B).

7. Adhere to Governing Documents

   • Share changes to county bylaws and constitutions within 30 days of the change
   • Authority: County operations are governed by the Utah Republican Party Constitution, Party Bylaws, and Robert’s Rules of Order (current edition), unless superseded by county bylaws that comply with state law (Article I, Preamble).
   • Flexibility: Counties can adopt their own bylaws to tailor processes like officer elections or delegate selection, but these must not conflict with state party rules or Utah election laws.

Financial Functions

Disclosures

County political parties in Utah are required to file financial disclosure reports with the Lieutenant Governor’s Office to ensure transparency in their financial activities. These reports detail contributions received and expenditures made, as outlined in Utah Code Title 20A, Chapter 11, Part 6 (Political Party Registration and Financial Reporting). Below are the specific disclosures and their filing deadlines for 2025, applicable to county parties:

Required Disclosures

1. Contributions: County parties must report all contributions received, including cash, in-kind donations, and loans, identifying the donor’s name, address, and amount for contributions over $50 (per Utah Code 20A-11-602).
2. Expenditures: All expenditures must be itemized, including payments to vendors, candidates, or other entities, with details on the recipient, purpose, and amount.
3. Summary of Financial Activity: A summary of total contributions and expenditures for the reporting period, ensuring a clear financial overview.

Filing Deadlines for 2025

The following deadlines are based on the "2025 Financial Disclosure Deadlines" document from disclosures.utah.gov (updated 2/7/2025). County parties must file reports electronically by 11:59 p.m. on the specified dates:

1. Pre-Convention Report:
   • Deadline: April 14, 2025
   • Coverage: Contributions and expenditures from the last report through April 7, 2025 (seven days before the county convention, assuming a typical mid-April convention date).
   • Purpose: Ensures transparency before delegate voting at the county convention.
2. Pre-Primary Report:
   • Deadline: June 17, 2025
   • Coverage: Contributions and expenditures from April 8, 2025, through June 10, 2025 (seven business days before the primary election on June 24, 2025).
   • Purpose: Reports financial activity leading up to the primary election.
3. Post-General Election Report:
   • Deadline: December 4, 2025
   • Coverage: Contributions and expenditures from June 11, 2025, through November 27, 2025 (30 days after the general election on November 4, 2025).
   • Purpose: Captures all activity through the election cycle’s end.
4. Year-End Report:
   • Deadline: January 10, 2026
   • Coverage: Contributions and expenditures from November 28, 2025, through December 31, 2025.
   • Purpose: Closes out the year’s financial reporting.

Additional Reporting Requirements

• Interim Reports: If a county party receives a contribution of $500 or more after the cutoff date of a reporting period but before the election or convention, it must report this within seven business days of receipt (per Utah Code 20A-11-602(2)(b)). For example:
  • Before the convention (April 7–April 14, 2025): Report by April 21, 2025.
  • Before the primary (June 10–June 24, 2025): Report by June 23, 2025.
• Ongoing Duty: County parties must update reports if new information (e.g., late contributions or corrections) arises, filing amendments as needed.

Filing Process

• Where to File: Submit reports electronically via the disclosures.utah.gov portal under the "County Political Parties" section. A username and password are required for the party’s designated filer.
• Penalties: Late filings or failure to report may result in fines (e.g., $100 for initial violations, per Utah Code 20A-11-1205), enforced by the Lieutenant Governor’s Office.

Why not Venmo?

Venmo is a convenient peer-to-peer payment app, but it is not suitable for political contributions due to several reasons:

Lack of Detailed Records: Venmo does not provide the detailed donor information required by campaign finance laws, such as addresses and occupation.

Compliance Issues: Political contributions must comply with strict reporting requirements, and Venmo’s informal structure makes it difficult to ensure compliance.

Security Concerns: Venmo's security measures are designed for personal use, not for handling sensitive political contributions.

Recommended Platforms

WinRed

WinRed is a secure, GOP-endorsed fundraising platform designed specifically for Republican candidates and organizations. It ensures compliance with all legal requirements and provides a user-friendly interface for donors.

1. Detailed Donor Information: WinRed collects all necessary donor information, including addresses, occupations, and employer details, ensuring compliance with campaign finance laws.
2. Compliance and Reporting: WinRed automates the compliance process, providing detailed reports that can be easily submitted to regulatory bodies.
3. Secure Transactions: The platform uses robust security measures to protect donor information and prevent fraud.
4. Easy Integration: WinRed can be integrated with your website and other digital platforms, making it easy to manage donations and track fundraising efforts.

Stripe

Stripe is a reliable payment processing platform that can be used for handling donations on your website. It is known for its security, ease of use, and extensive features.

1. Comprehensive Payment Processing: Stripe handles a wide range of payment methods, including credit cards and digital wallets, providing flexibility for donors.
2. Security: Stripe uses advanced encryption and fraud detection tools to ensure the security of all transactions.
3. Detailed Records: Stripe provides detailed transaction records, which are essential for financial reporting and compliance.
4. Integration Capabilities: Stripe can be easily integrated into your website, allowing for seamless donation processing and tracking.

Setting Up Recommended Platforms

WinRed:

1. Visit the WinRed website and sign up for an account.
2. Complete the required information about your county GOP organization.
3. Customize your fundraising page and integrate it with your website and social media platforms.
4. Use the dashboard to monitor donations, generate reports, and manage donor information.

Stripe:

1. Go to the Stripe website and create an account.
2. Provide the necessary information about your organization, including banking details for payouts.
3. Integrate Stripe with your website using plugins or custom code, depending on your site’s platform (e.g., WordPress, Squarespace).
4. Set up payment forms and donation buttons on your website, ensuring they capture all required donor information.

Best Practices for Financial Management

1. Maintain Accurate Records: Keep detailed records of all financial transactions, including donations, expenditures, and bank statements. Use accounting software to streamline this process.
2. Regular Reporting: Generate regular financial reports to monitor your organization’s financial health and ensure compliance with reporting requirements.
3. Segregate Funds: Keep campaign funds separate from other organizational funds to avoid commingling and simplify reporting.
4. Transparency: Be transparent with donors about how funds are used, providing regular updates on fundraising goals and expenditures.
5. Compliance: Stay informed about campaign finance laws and ensure all financial activities comply with state and federal regulations.

State of Utah Financial Disclosures:

County Convention Report Due: Seven Days before County Convention Date 

Primary Report Due: June 18 Period: Convention – June 13 September 30th Report Due: September 30 Period: June 14- September 25 

General Report Due: October 29 Period: September 26 – October 24 Year End Report Due: January 10, 2025 Period: October 25 -December 31

Visit Lieutenant Governor's Office - Home (utah.gov) for more information.

Events

Mandatory Events

These events are required under the Utah Republican Party Constitution (e.g., Article XII on caucuses, Article VI on conventions, and Article IV on central committee duties) and are critical to fulfilling the party’s organizational and electoral responsibilities.

1. Precinct Caucuses: Conduct precinct caucuses as mandated by Article XII, Section 1 of the Utah GOP Constitution, to elect precinct officers (chair, vice-chair, secretary, treasurer) and delegates to the county and state conventions. Caucuses must be open to all precinct residents who are registered Republicans or affiliate as such at the meeting, on Tuesday starting at 7:00 p.m., and follow procedures outlined in the state bylaws (e.g., voting by secret ballot in contested races per Bylaws Section 10.0). Coordinate with precinct chairs to ensure compliance and report results to the county party.
2. County Conventions: Organize nominating and organizing county conventions as required by Article VI, Section B of the Constitution, to elect county party officers, select state delegates, and conduct other business (e.g., platform updates or candidate nominations for local offices). The convention must adhere to state party rules, including delegate credentialing and Robert’s Rules of Order, unless superseded by the Constitution or Bylaws.
3. Central Committee Meetings: Hold regular county central committee meetings as outlined in Article IV, Section A of the Constitution, which vests the central committee with governing authority between conventions. Meetings must address party business, such as budget approval, officer oversight, and delegate allocation, with notice provided at least two weeks in advance (per common practice in county bylaws, e.g., Iron County GOP Bylaws).

Other Events

These optional events enhance party visibility, engagement, and fundraising efforts. While not required, they are strongly encouraged to build momentum and support.

1. Lincoln Day Dinner (LDD): Host an annual Lincoln Day Dinner to celebrate Abraham Lincoln, the first Republican President, Republican values, raise funds, and feature prominent speakers. Collaborate with local leaders and auxiliaries to maximize attendance and impact.
2. Fundraisers: Organize additional fundraising events, such as dinners, raffles, or auctions, to support county party activities and candidates. Tailor events to your community’s interests for greater success.
3. Candidate Meet and Greets: Arrange informal gatherings where voters can meet and question candidates. These events boost candidate visibility and strengthen voter connections ahead of primaries and elections.

Remember that there are 29 county parties in Utah. Please work together and coordinate events with neighboring counties. Over the years counties scheduled overlapping events which did not allow for candidates to attend each event. Coordination may look like three neighboring counties planning their Lincoln Day event on the same day with one county offering breakfast, another lunch and a third dinner. Take into consideration drive time to and from each venue so that candidates may attend the entire event at each location. 

Remember to share your event details with the State Party so that it can be shared on social media and the State Party website.

Communications

Social Media

X/Twitter:

Profile Setup: Create a Twitter account for your county GOP with a handle that reflects your county's name and GOP affiliation. Use your county party logo or a relevant image as the profile picture, and include a brief, informative bio.

Content Strategy: Share news, updates, and events relevant to your county party and Republican candidates. Retweet posts from elected officials, party leaders, and like-minded organizations to amplify your message.

Engagement: Engage with your followers by responding to comments, retweeting relevant content, and participating in conversations using relevant hashtags. Encourage followers to interact with your tweets by asking questions or running polls.

Visual Content: Incorporate visuals such as images, graphics, and videos into your tweets to make them more engaging and shareable. Use tools like Canva or Adobe Spark to create eye-catching graphics.

Hashtags: Utilize hashtags to increase the visibility of your tweets and join larger conversations within the political sphere. Use trending hashtags when relevant, but also create custom hashtags for your county party events and initiatives.

Instagram:

Profile Setup: Create an Instagram account for your county GOP with a username that reflects your county's name and GOP affiliation. Use your county party logo or a relevant image as the profile picture, and include a descriptive bio with relevant keywords.

Visual Content: Instagram is a visual platform, so focus on sharing high-quality photos and videos that showcase your county party's activities, events, and Republican candidates. Use filters and editing tools to enhance your images.

Storytelling: Use Instagram Stories to provide behind-the-scenes glimpses of your county party's work, share real-time updates from events, and engage with your audience in a more casual and interactive manner.

Engagement: Encourage followers to engage with your posts by asking questions, running polls, and responding to comments. Like and comment on posts from followers and other accounts within your community.

Hashtags and Geotags: Use relevant hashtags and geotags to increase the discoverability of your posts and reach a wider audience. Create custom hashtags for your county party events and encourage followers to use them when posting about the event.

Facebook:

Page Setup: Create a Facebook Page for your county GOP with a name that reflects your county's name and GOP affiliation. Use your county party logo as the profile picture, and include a detailed “About” section with information about your party.

Content Variety: Share a mix of content on your Facebook Page, including news articles, event announcements, candidate profiles, and behind-the-scenes updates. Use Facebook Live to stream events and engage with your audience in real-time.

Engagement: Encourage followers to like, comment on, and share your posts to increase their reach and engagement. Respond promptly to comments and messages to foster a sense of community and accessibility.

Groups: Consider creating a Facebook Group for your county GOP to facilitate discussions, organize volunteers, and share resources within your party community.

Events: Use the Events feature on Facebook to create and promote upcoming events hosted by your county party or Republican candidates. Encourage followers to RSVP and share the event with their networks.

YouTube:

Setting up your YouTube Channel: Create a Google account if you don't have one and use it to sign in to YouTube. Set up your channel by adding a profile picture (e.g., your county GOP logo) and a channel banner. Fill in your channel description with details about your organization and what viewers can expect.

Uploading Videos: Plan your content, such as event recaps, candidate interviews, and policy discussions. Record your video with good quality lighting and audio, then edit it using software like iMovie or Adobe Premiere. Upload your video to YouTube, adding a clear title, detailed description, and relevant tags.

Optimizing Your Videos: Write descriptive titles and detailed descriptions with relevant keywords to improve searchability. Create engaging custom thumbnails, add relevant tags, and select the appropriate category for each video.

Promoting Your Channel: Share your videos on social media platforms like Facebook, Twitter, and Instagram. Embed YouTube videos on your county GOP website and include video links in your email newsletters to keep subscribers informed and engaged.

Engaging with Your Audience: Respond to comments on your videos to encourage interaction and show you value feedback. Organize videos into playlists by category or theme, and use YouTube’s live streaming feature for real-time events, Q&A sessions, or important announcements.

Analyzing Performance: Use YouTube Analytics to monitor your channel’s performance, tracking metrics like views, watch time, audience demographics, and engagement. Adjust your content strategy based on this data to better meet your audience's interests and needs.

General Tips:

Consistency: Maintain a consistent posting schedule across all social media platforms to keep your audience engaged and informed.

Monitor Analytics: Use built-in analytics tools provided by each platform to track the performance of your posts and understand what content resonates most with your audience.

Stay Professional: Remember that you are representing your county GOP on social media, so maintain a professional and respectful tone in all interactions.

Stay Informed: Stay up-to-date with the latest news, trends, and political developments relevant to your county and the Republican Party as a whole.

Collaborate: Collaborate with other county parties, state party organizations, and like-minded groups to amplify your message and reach a wider audience.

Hashtags: 

Use relevant hashtags that are relevant to events and your area. Use hashtags like #utpol, #utah, #utleg, #utgop.

Data/Digital 

General Information

Data is one of the most important things you need to manage and secure as a county party. Put someone in your executive committee in charge of managing your data and how you can best use it. 

How is your data housed, do you have software that can help you manage the data?

Data can help you answer questions like: Who are your key “Super Republicans”? Who are your donors? Who are your current elected officials? Who has held elected office in the past? How do Republicans, Democrats, and other parties vote in your county? Do you have up-to-date voter walking and contact lists?

 Make sure this data is Secure.

Artificial Intelligence (AI) is a new technology; use it to your best ability. As it becomes more and more advanced, you as a party leader need to know how to use it.

Voter data including name, address, party affiliation, vote history and more is available through your county clerk or the state elections office.

New Movers

Overview

The RNC New Movers file includes both interstate (moved from another state) and intrastate (moved within Utah) movers. You can distinguish them using the "RegSta" field (Column A). This data is distributed by the RNC to state parties and filtered for county use, providing a valuable tool to connect with new residents and grow Republican participation.

County-Level Action Plan

Follow these steps to utilize the New Movers file and engage potential Republican voters in your county:

1. Filter the List:
   • Obtain the RNC New Movers file from the state party. These are sent quarterly.
   • These lists will be filtered and distributed to each county.
2. Personalized Outreach (Step 1):
   Each county party should personalize and execute an introductory outreach campaign targeting their new movers. Suggested elements include:
   • Introduction: Contact new movers via email, phone call, or text to welcome them to the county.
   • Explain the Caucus-Convention System: Provide a brief overview of Utah’s caucus-convention process (e.g., precinct caucuses electing delegates to county and state conventions).
   • Encourage Involvement: Share how they can participate, including attending caucuses or joining party activities, and introduce county leadership with contact details.
   • Voter Registration Check: Confirm they are registered to vote at their new address and assist with registration if needed (direct them to vote.utah.gov).
   • Connect to Precinct Leadership: introduce them to their precinct chair or vice-chair for localized engagement.
   • Additional County Info: Include tailored details, such as upcoming events (e.g., Lincoln Day Dinner) or county-specific leadership contacts.

Implementation Tips

• Customize Messaging: Adapt the outreach to reflect your county’s unique community and party priorities (e.g., rural vs. urban focus).
• Track Progress: Maintain a log of contacted movers and their responses to measure success and follow up as needed.

Resource Support: If you have questions about the New Movers file, voter registration strategies, or need assistance, contact the state party for guidance.

GOP Data Center and Numinar

GOP Data Center:

The GOP Data Center is a comprehensive voter database and management system utilized by Republican campaigns and party organizations at all levels. It is managed by the RNC and it provides a centralized platform for accessing and managing voter data, allowing party members to access detailed voter records, including demographic information, voting history, and contact details. This information is essential for targeted campaigning and voter outreach.

Users can create specific voter segments based on various criteria such as geography, voting history, and issue interests, allowing for more personalized and effective communication strategies. The Data Center offers reporting tools that help users analyze voter data, track campaign progress, and measure the effectiveness of outreach efforts. It ensures that voter data is handled securely and in compliance with privacy laws and regulations.

The GOP Data Center is an invaluable tool for maximizing voter engagement and campaign efficiency, enabling Republican organizations to strategically plan and execute their campaign activities.

Numinar:

Numinar is a modern data analytics and campaign canvassing platform designed to support political campaigns and organizations with advanced data-driven insights. Numinar integrates data from various sources, including voter files, social media, and public records, to provide a comprehensive view of the electorate. It utilizes sophisticated analytics to identify trends, predict voter behavior, and optimize targeting strategies, helping campaigns allocate resources more effectively and tailor messages to specific voter groups.

The platform offers an intuitive interface that allows users to easily navigate and leverage data without requiring advanced technical skills. Numinar provides real-time data updates and analytics, enabling campaigns to adjust strategies quickly based on current information and emerging trends.

It includes tools for digital marketing, social media outreach, and email campaigns, allowing for coordinated and cohesive voter communication strategies. The platform supports various aspects of campaign management, from volunteer coordination to event planning and fundraising efforts.

Numinar empowers campaigns with actionable insights and efficient management tools, enhancing their ability to connect with voters and run effective, data-driven campaigns.

Website

Website Creation Tips:

1. Define Clear Objectives

Purpose: Establish the website’s primary goals, such as informing voters about caucus dates, sharing the party platform, promoting events like the 2025 State Organizing Convention, or recruiting volunteers.

Audience: Target Utah County Republicans, precinct officers, delegates, and potential voters. Ensure content resonates with their values, emphasizing limited government, individual freedom, and free enterprise.

Action: Create a mission statement for the website, e.g., “To engage Utah County Republicans with timely information, resources, and opportunities to participate in the caucus system and conservative leadership.”

2. Choose a User-Friendly Platform

Platform Options: Use platforms like WordPress, Wix, or Squarespace for ease of use and scalability. WordPress is ideal for customization and content management, suitable for precinct resources and leadership updates.

Domain Name: Secure a clear, branded domain like ucrp.org or utahcountygop.org to reflect the Utah County Republican Party identity.

Hosting: Select reliable hosting with uptime guarantees (e.g., SiteGround or Bluehost) to handle traffic spikes during caucus season or conventions.

3. Design for Accessibility and Engagement

Clean Layout: Use a simple, intuitive design with clear navigation menus for sections like “Party Leadership,” “Caucus Information,” “Platform,” and “Events.”

Mobile Optimization: Ensure the site is responsive, as many users access websites via smartphones, especially for last-minute caucus details.

Branding: Incorporate Utah County GOP colors (e.g., red, white, blue), logos, and imagery reflecting Utah’s conservative values, such as family, community, or local landmarks.

Call-to-Action (CTA): Include prominent CTAs like “Register for Caucus,” “Volunteer,” or “Donate” to drive engagement.

4. Prioritize Key Content

Leadership Information: List current officers (e.g., Chair Skyler Beltran, Vice Chair Mac Sims) with contact details and bios to build trust.

Caucus and Convention Details: Provide schedules, rules, and resources for events like the March 5 caucus or May 17, 2025, State Organizing Convention. Include precinct lookup tools and delegate FAQs.

Party Platform: Highlight the Utah County GOP platform, emphasizing God-given rights, limited government, and free enterprise. Make it downloadable as a PDF.

Bylaws and Procedures: Share governing documents and precinct officer guides to educate members, as outlined in the county’s organizational structure.

News and Updates: Feature newsletters or blog posts on topics like conservative leadership or caucus training, similar to Salt Lake County GOP’s approach.

5. Ensure Security and Privacy

SSL Certificate: Install an SSL certificate for HTTPS to protect user data, especially for login or donation pages.

Privacy Policy: Include a clear privacy policy, as seen on ucrp.org, stating that user information is not sold or rented and outlining data security measures.

Secure Forms: Use secure plugins (e.g., WPForms) for volunteer sign-ups or feedback to prevent data breaches.

Website Maintenance Tips

1. Regular Content Updates

Event Updates: Post timely updates for caucus nights, conventions, or leadership elections. For example, announce finalized caucus rules after the State Central Committee meeting (e.g., January 27 for 2025 caucus).

Leadership Changes: Reflect new leadership promptly.

Blog and Newsletters: Publish regular content, such as recaps of conventions or voter education pieces, to keep users engaged.

2. Technical Maintenance

Software Updates: Regularly update the CMS, themes, and plugins to prevent vulnerabilities. Schedule updates outside peak traffic times (e.g., post-caucus season).

Backups: Perform weekly backups using tools like UpdraftPlus to safeguard content against data loss.

Performance Monitoring: Use tools like Google PageSpeed Insights to ensure fast load times, critical during high-traffic periods like caucus registration.

3. Engage with User Feedback

Feedback Mechanism: Provide a contact form or link to leadership emails for user comments, as suggested on ucrp.org. Respond promptly to enhance trust.

Analytics: Use Google Analytics to track popular pages (e.g., caucus locations or platform) and adjust content to meet user needs.

4. Promote the Website

Social Media: Share website links on X, Facebook, or email newsletters to drive traffic, especially for time-sensitive events like the 2025 convention.

SEO Optimization: Use keywords like “Utah County Republican Party,” “caucus 2025,” or “conservative values” to improve search visibility.

Cross-Promotion: Link to state GOP (utgop.org) and auxiliary sites (e.g., Utah Federation of Republican Women) to strengthen the network.

5. Train Leadership for Content Management

Delegate Roles: Assign precinct or legislative district officers to update specific sections, such as caucus resources or event pages.

Training: Offer tutorials on CMS usage during February caucus trainings, ensuring leadership can post updates without technical barriers.

Content Approval: Establish a review process by the Steering Committee to ensure all content aligns with the party platform and messaging.

Website Content

1. Homepage

Introduction to your county GOP organization. Briefly overview of your mission, values, and key initiatives. Use eye-catching images or graphics representing your county and the Republican Party.

2. Calendar

Have an interactive calendar displaying upcoming events, meetings, and activities organized by your county GOP. Allow users to filter events by date, category, or location for easy navigation.

3. Donation Page

Integrate a Secure donation page where visitors can contribute to your county GOP organization. Provide options for one-time or recurring donations and accept various payment methods. Highlight the impact of donations and how they support your party's efforts.

4. Leadership

Add profiles and photos of key leadership members, including the county chair, vice-chair, secretary, treasurer, and other appointed officials. Brief bios highlighting their roles and contributions to the party.

5. Governing Docs

Access to important governing documents such as bylaws, party constitution, and rules of order. Provide downloadable PDFs or links to online versions for easy reference.

6. Candidates/Office Holders

Section highlighting Republican candidates running for local, state, and federal offices in your county. Include candidate profiles, campaign updates, endorsements, and ways to support their campaigns. Showcase current Republican officeholders and their accomplishments.

7. Volunteering

Information on how to get involved and volunteer with your county GOP organization. Highlight volunteer opportunities such as phone banking, door knocking, event staffing, and voter registration drives. Include a signup form or contact information for individuals interested in volunteering.

8. Register to Vote

Clear instructions and resources for registering to vote in your county. Provide links to online voter registration forms, registration deadlines, and eligibility requirements. Include information on absentee and early voting options.

Additional Tips:

• Choose a user-friendly website platform or content management system (CMS) such as Wix, Squarespace, or NationBuilder.
• Use a clean and professional design with easy navigation to ensure a positive user experience.
• Optimize your website for mobile devices to accommodate users accessing it from smartphones and tablets.
• Regularly update your website with fresh content, news updates, and event announcements to keep visitors engaged.

Email

1.  Include Your County Name:
   • Incorporate your county name into your domain to emphasize your local identity and make it clear where your organization is based. This helps establish trust and credibility with recipients who are familiar with your county. Example: [email protected] or [email protected] 
2. Avoid Hyphens and Numbers:
   • Steer clear of hyphens and numbers in your domain, as they can make it harder to remember and type correctly. Stick to letters and, if necessary, consider alternative spellings or variations to find an available domain.
3. Be Consistent with Branding:
   • Ensure your domain aligns with your county GOP organization's branding, including your logo, colors, and messaging. Consistency across all communication channels reinforces your brand identity and fosters recognition.

Indicia Mailing

We recommend using printing companies for mailing, as they have all the necessary USPS information and are set up for automatic withdrawals with the State Party. This streamlines the process, making it faster and more efficient. Follow these steps:

1. Graphic Approval: The graphic must be approved by the Utah Republican Party. It must include the text "Postage paid for by the Utah Republican Party" along with the mailing address: 420 East South Temple, Suite 390, Salt Lake City, UT 84111.
2. Permit Number: The permit number must be included on the graphic. The printing company will add this after approval.
3. Submit Materials: The candidate or county party should send the approved graphic and mail list to the printing and mailing company.
4. Invoice Generation: The printing and mailing company will generate an invoice based on the submitted materials.
5. Payment to Party: The candidate must donate the full postage amount plus extra funds to the Utah Republican Party as a donation. This must be completed before proceeding.
6. Deposit Instructions: Instruct the candidate to deposit the funds at any Zions Bank into account #982577330 (routing #124000054).
7. Payment Confirmation: After depositing, the candidate should take a photo of the deposit slip and email it to the State Party to confirm payment.
8. Printing Cost Withdrawal: It is the responsibility of the campaign/county party to pay the printing company for all printing costs.
9. Postage Cost Withdrawal: The USPS will automatically withdraw the postage costs from the state account.

Below are the recommended printing and mailing companies already set up for auto-withdrawal with us. They are familiar with this process:

• Salt Lake Mailing and Print: Sandra Wenerstrom – [email protected]
• Deseret News: Suzanne Benitez – [email protected]
• River Printing: Bob – [email protected]
• Skymail: Brandon Petersen – [email protected]